Engagement Policy



Note to all clients: When you engage DB Tax Solutions for any tax preparation related services, you are agreeing to the terms stated below. You will be required to sign a document confirming you have read this terms.

Engagement Letter Signature 

Client Engagement Letter:

I understand that it is my responsibility to provide you with all of the information required to complete my tax return. In that regard I state that, to the best of my knowledge and belief:

I have provided true, correct and complete information regarding my income as listed on the attached Forms W-2, 1099 and/or attached written summaries.

I will retain for 4 years all the documents, receipts, cancelled checks and other records required to substantiate the items of income and expense claimed on my return. I have provided true, correct and complete information, regarding amounts I have provided to you, to claim as tax deductions, and have maintained written documentation supporting all amounts, including logbooks and receipts. I understand that if a question arises regarding the interpretation of tax law, and a conflict exists between the tax authorities' interpretation of the law, and other supportable positions, that you will use your professional judgment in resolving the issues.

I understand that taxing authorities may examine the returns, that documentation should be retained to support the information provided to you, especially business travel and entertainment deductions, business use % of autos, cell phones and other assets, and barter activities, and that penalties may be imposed on returns that are late, underpaid or incorrect.

I understand that you will not audit or otherwise verify any information, that you may require clarification or additional information, that you are not responsible for disallowed deductions, or the inclusion or additional unreported income or any resulting taxes, penalties or interest.

I understand that I will be charged an additional fee if you are asked to assist or represent me in a tax examination or IRS inquiry. I understand that, in the event of preparer error, I am responsible for additional tax that may be due, but that the extent of your responsibility is to pay for any penalty that the IRS or the above state revenue department may assess within 90 days upon completion of tax return..

I will contact you immediately if I discover additional information that will lead to a change in my return, or if I receive any letters from the IRS or state taxing authorities.


I understand that your policy is to put all tax advice in writing, and that I will not rely upon any unwritten advice because it may be tentative, incomplete, or not fully reviewed.


I understand that you will not file any federal, state or local tax extensions without my specific written or emailed request to do so. If there are other services or tax returns that I expect you to prepare, such as estate, gift, sales, fiduciary, property, or other states or cities, I will note them at the bottom of this letter.

CONFIDENTIAL
All information provided will remain confidential and will only be used for accounting related & tax planning purposes.

RECORD RETENTION

All of your original records will be returned to you. We will scan your documents and keep electronic copies. After four years, our work papers and files will no longer be available. Physical deterioration or catastrophic events may shorten the term during which our records will be available. It is agreed and understood that in connection with the performance of this engagement by DB Tax Solutions that the work papers prepared by us shall remain the property of DB Tax Solutions.

FEES
No tax return will be electronically filed until the tax preparation and bookkeeping bills are paid in full.
All fees are due when you pick up the tax return. If there is significant bookkeeping time for businesses or estates than monthly progress bills will be sent and must be paid immediately. I understand that your bill will be due and payable upon completion of these returns.

I understand that your bill will be based upon the predetermined amount given to me $______, or an hourly rate of $70.00 per hour.

We encourage you to contact us before making decisions to obtain tax information and provide an opportunity for tax planning.

You will always be provided with copies of your return, paper or digital. After the 2nd request for a copy of your tax return, a fee of $35 will be charge for requesting a print or digital copies of your return. Please ensure you retain a copy of your return to avoid further fees. 

We appreciate the opportunity to serve you, and look forward to a continuing, mutually satisfying relationship.

Very truly yours,
DB Tax Solutions LLC

The terms described in this letter are acceptable and are here by agreed to and shall remain in effect until terminated by either party in writing.